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Address Book Tips and Tricks

December 15, 2008

When putting names into an Address Book, write them in pencil. This way when an address or name is changed all you have to do is erase! The Address Book will serve you longer and save you money.

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By Anita from Schenectady, NY

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I don't like the address books that are generic, so I decided to make my own. I went to the dollar store and bought a journal, with blank pages. I counted the pages, and divided it up by the 26 letters of the alphabet, giving a few more pages to some letters.

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Having 4 daughters, I learned this trick with my address book. File them by their first names, not their last, because unfortunately, these can change with marriage and divorce and remarriage.

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When adding names to my address book, I will add the first name of the person under appropriate letter. Then I will add an entry under their last name. If I forget a first or last name, I can look it up under both names. I never forget or misspell a name this way

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March 22, 2006

When writing addresses and phone numbers in a new address book, use a sharp pencil, not a pen!

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April 7, 2006

Because my purse size address book is small, I use different colored ink for entries. Black for family, red for doctors or anything medical, green for friends. That makes it easier to locate a name without having to look at all of them under one letter.

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When you have used ink on rolodex cards and the infomation is outdated, you can use a label sticker to cover the old information.

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December 1, 2004

While sending out your Christmas Cards, now is a good time to update your address book. Make a list of ones you sent to and keep it with the extra cards you have left over.

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Old fashioned that I am, I still enjoy giving and receiving Christmas, birthday, get well, and other cards throughout the year. To keep things simple, I have one address book strictly for the addresses of those people most dear to me.

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November 27, 2004

For a fast, easy access to addresses, I keep an address book file on my home computer. That way, when Christmas time comes around or for birthdays, announcements, and such, it is there with just a click of the mouse.

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Questions

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December 17, 2008

I need help creating a mailing list/address book in my computer. Does anyone have any good advice on how to go about creating an address book on the computer? Can I do this in a PDA file, or is there a better way? I would like to be able to print out my address labels for Christmas cards to save time.



Angie from Minnesota

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December 20, 20081 found this helpful

It's been awhile since I've played around with anything like what you need, but here's one way you might try, if you're using Microsoft Word:
1. Open a new document.
2. Go to the Tools menu.
3. Go to the Mail Merge sub-menu.
*Note: You should also be able to do this via the Envelopes and Labels sub-menu.
4. The dialog box that pops up will give you a list of choices, including email messages, letters or labels.
5. Using this format, you should be able to sort the data any way you want when you need to add new names or change info.
Best to you, and Merry Christmas!
Jo

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December 20, 20080 found this helpful

You should be able to go to your computer's help section and type in "labels". The directions for making different kinds of labels should pop up, probably three different types. One will be the type you use for the return address, all the same and print them on a sheet of blank labels. Another will be where you type in all the names and addresses then print them on a label sheet. You can add more addresses but the list soon gets unruly because they are not in order.

The third type will come from a data base. You create your date base by opening a new blank data base file. It will ask you to name each field. You might use "First Name" for field 1, "Last name" for field 2, address for field 3, City, field 4, State, field 5, and zip code, field 6. You can go on to add more fields for phone numbers and other information. (You should find instructions for creating a data base in your help section of your own computer).

After you have the date base you can add information or make changes and safe the information as you go along. By clicking on "record" and pulling down choices, you can click on sort to put the addresses in order.


When you have your data base complete with all your addresses, safe it with a title such as Address Book. There might even be an address book program in your computer that you can find simply by asking in the help section. In the labels part of the word processor (in tools) choose the mail merge labels and then select you date base that you created. You can click on print preview after you played with it a bit to see if you have it right or print on plain paper. Play with it a bit. As my son told me, keep you finger off delete unless you know what you are doing, click, look, click ok.

Maybe some one else can give a better explanation. It's difficult only because I don't know what your computer can do.

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By jen (Guest Post)
December 21, 20080 found this helpful

Make your data base in Excel and use a format similiar to below:
Name Address1 Address2 City State Postal Code

Then, you can perform the mail merge dthat everyone suggested above.

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February 24, 2010

I don't know if anyone has ever submitted this idea, but I'd like to share something I do. I bought an inexpensive address book (from a dollar store).

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