Organizing Important Papers

I have just moved and ended up with five dish drainers. (Don't ask.) So, I was gathering them up to donate and thought of a way to keep a second one in the bedroom's office.

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You can use the separations for binders (1 inch is best), large envelopes, or portfolios. The slant is perfect, and you can keep different sizes with the larger in back.

You can also keep cookbooks, owners manuals, index cards, tablets or envelopes in there, too. N-JOY!

By Sandi/Poor But Proud from Salem, OR

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I have a 3 ring binder for each of us (my husband and I) to organize our financial information and I also have a binder for joint financial information.

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Protect your important documents (insurance info, car titles, warranties, etc.) by placing them is a zip lock bag in your freezer. Should a fire occur, they will not be burned.

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June 13, 2001

If you have access to a scanner, scan and file on disk all your important papers, such as birth certificates and medical documents that you would be hard pressed to reproduce in a short time.

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When I find binders at thrift stores, I pick them up. I find that putting the clear pages in that I have split the long way and sealed with tape over the tops, makes a nice filing system.

Organizing With Thrift Store Binders

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Turn the pages over (top to bottom) and then staple at the Top-Right corner. Now when you are going through stacks of multipage packets, you will not cut your fingertips on the curved edges of the staple.

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October 14, 2008

For the vintage little girl in all of us, use your old, err I mean, vintage open backed multi-storied doll house as a paper organizer on your desk. Looks cute and each "room" can be labeled or decorated accordingly.

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December 7, 2011

Both my hubby and I once worked at the Post Office as youngsters. We learned a method there that we still use in everyday life when we have to alphabetize any group of items.

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The divisions were A-D, E-L, M-R and S-Z.

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April 20, 2009

If you are involved in many different kinds of organizations or work committees, sometimes it is helpful to have a different briefcase for each function.

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October 10, 2004

With all the trouble we are having with weather created disasters, we need to make sure we have records of importance in a few safe places. Security boxes and locked freezers work well.

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October 9, 2013

Grab yourself a pretty and cute 3-ring binder, add some dividers, and start tracking your finances.

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Questions

Ask a QuestionHere are the questions asked by community members. Read on to see the answers provided by the ThriftyFun community or ask a new question.

July 29, 2004

I can't find a file labeling system that works for me. I can't find my important papers when needed. Does anyone have any filing system ideas for me?

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By Wendy

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By Trudy (Guest Post)
July 29, 20040 found this helpful
Best Answer

First of all, try to really determine what "important" is. I think all of us keep a lot more than we really need. For insurance papers (i.e. doctor visits and follow-up insurance statements) I have a folder for each person in the family. We don't go that often, but if there is a problem or discrepancy on a statement, I have each particular illness or check-up filed together. I always put the most recent in front. Of course, you want life insurance policies, credit card information, etc. easily accessible. You may want a folder that says "Credit Card Statements" and put all of them in there for a year and then if you really think you still need them, put them in a shoebox or other box to keep until you feel comfortable shredding them.

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Trudy Powell

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By Cheryl from Missouri (Guest Post)
July 29, 20040 found this helpful
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Label your folders like the Yellow Pages: Insurance, Auto; Insurance, Home; Insurance, Medical; etc. that way all the insurance files are together, all the credit card statements, and utilities are filed by each other.

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July 29, 20040 found this helpful
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I use 3-ring binders for filing instead of file folders. It's too easy to take a folder out and forget to put it back! I have a binder for each of my 3 teenagers (for school information, driver's training, etc.) I also have one for insurance, pets, banking, automobiles, bill paying, and medical records. I use tabs to label sections within the binder; e.g., one tab for each car, etc.

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I have these binders on a shelf in the room where I pay the bills. I also have an accordion-type folder where I file the monthly paperwork after paying bills like gas, electric and cable, one month in each slot. There's a special slot for tax-related receipts so those are handy when tax-time comes around. I keep mortgage and car loan paperwork in the bill-paying binder.

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By Melody (Guest Post)
December 7, 20040 found this helpful
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I file our household papers the same way I file the company books. Bills that are reacuring always have their own folder and are labeled accordingly ei. Phone, gas, power ect. Have a file at the back for misc. bills that you still need to keep but don't have a place for them. All the monthly bills are at the front of the filing cabinet and I have the income tax, paystubs, ROE's at the back(because they are important). Remember you always file with the newest bill at the front. If you don's have a filing cabinet you can always use an accordian file.

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My 6 year old DD thinks she needs to keep every scrap of paper that the school sends home. How can I get her to realize that this is way too much to keep and help her minimize her paper stack? I have explained to her that it is way too much to collect, and we just don't have the room. We live in a small 2 bedroom apartment on an extremely tight budget and cannot afford to buy storage containers for her to keep the stuff in. I did give her a big wicker basket to put papers in and this is starting to overflow. Sorry this is so long.

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Thank you for any help and advice on this.

jmz2005 from Illinois

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By Laurie Lotter (Guest Post)
March 1, 20070 found this helpful

My son is the same way. I keep an accordion folder with the months of the year on my desk. I put ALL of his papers in it by month. At the end of the semester, I go through them with him and we decide which ones to keep longer. I do this again at the end of the year with all the months. He usually relinquishes about 1/2 - 3/4 of them.

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I have a lot of papers and they are driving me crazy! I am looking for a system where I can scan old bills, papers, etc. into, that would organize as well. Any suggestions? I am looking for the least expensive method. My husband said that our scanner would take way too long.

Thank you!

By Deirdre from Colorado Springs, CO

Answers

June 29, 20120 found this helpful
Best Answer

Well the first thing I thought of when I read you scanner was the NeatDesk Organiser I've seen advertised on TV www.usatoday.com/.../2008-11-05-neatdesk-scanner_N.htm

Then I read an article that said for the money you are better off with the Fujitsu ScanSnap S1500 lawyerist.com/.../

Another reslut in my search found a site that talked about 3 ways to organize papers and had additional links, I'll let you read all about it financialsoft.about.com/.../receipt_management_software.htm

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April 16, 2005

Tips for storing important papers. Post your ideas.

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April 16, 20050 found this helpful
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Need a place to store important papers? Take a binder and put in page protectors. Just slide your papers into the page protectors. You can get dividers and have separate sections for certain items.
ie: bills, pay stubs etc.

By Tori

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June 18, 2013

This page is about keeping track of your car's maintenance requirements. Keeping good records of your auto maintenance will help you keep your car running well.

Photo of a someone checking their oil.

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November 8, 2017

Many products come with some type of warranty. Extended warranties can be purchased as well. Keeping the documentation where you can refer to it will help with arranging repairs or replacements.

Filing Warranty Documents

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