A friend of mine had heard we are having our family dinner for Thanksgiving at my house. She made the comment that she could never afford to feed so many people, although she has the space. I told her it was easy on the budget, if you plan ahead.
As soon as you decide to host an event, start putting your plan into action. If money is a real big issue, then instead of volunteering for a holiday where you are to provide a turkey or ham, (such as Thanksgiving or Christmas), pick something else, such as July 4 (hotdogs).
Buy a little each week. Pay attention to your store sales and coupons and work it to your advantage. For example, a month ago, our local grocery store had green beans on sale for 19 cents a can. I had some coupons and got a few for free. The limit was 6 cans per purchase. I usually make a green bean casserole, so I bought 6 cans, husband got 6, and each of the kids got 6. Total, 36 cans; more than enough for green bean casserole. I did the same thing a week later when they had frozen rolls on sale. I got 6 packages for the freezer. I bake our bread from scratch each week, so the week of the dinner, I will also make a few extra loaves.
My husband gets a free ham each year from work, and I have been saving up my reward points from the grocery store to purchase a turkey. Tea is inexpensive, so I also got a new box of tea, knowing I would probably be out by Thanksgiving. So, I already have the meat, drink, bread and two side dishes covered.
I am also providing the potatoes, so this week I picked up 2 large cans of yams (the huge gallon cans) that were on sale for $3.99 a can and a bag of marshmallows for the candied topping. The week of Thanksgiving I will pick up a bag of potatoes for mashed potatoes. I still had pie filling on hand in the pantry, so my pies are already made and in the freezer.
I asked each family attending to bring a covered side dish or a desert. Most of the women in our family have one dish they are "famous" for making, and they love to share. The day before, I will make up some tea and freeze it. That will be used in my drink cooler instead of ice cubes, so as it melts it won't water down everyones drink. I only offer tea and water, so that will cut down on expense.
I also stocked up, with coupons and sales, on TP and Kleenex. Always want to have plenty on hand when you have a crowd. After adding it up, my total will come out to under $75, to feed around 60 people. Not bad at all.
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I am planning a wedding for my sister. I need to feed 100 people on a limited budget. I think we have at least 10 vegetarians. It doesn't need to be incredibly formal. I need at least one meal for meat eaters, a meal for vegetarians, a couple kinds of salad and some snacky food. The cake is taken care of. I want the food to be as tasty as possible but not too expensive. It can really add up fast when you are feeding this many people. For example, if I budget 10 dollars per person I am looking at 1000, which is too much.
Here is a lunch meal plan from "Big Wedding on a Small Budget" by Diane Warner.
Dolly Roll Sandwitches = .97 per guest (see recipe below)
The total comes to 5.13 per person or just over 500.00 for 100 people.
Dolly Roll Recipe
This recipe will server 100 people.
Ingredients:
1 twenty pound turkey
1 gallon jar of mayonnaise
5 pounds Chopped Celery
Salt and pepper to taste
Dolly Rolls (baseball sized rolls)
Directions:
Bake turkey unstuffed until done. Strip both light and dark meat off the bird and put it through a meat grinder. Mayo and celery can be added a day or two before the ceremony and stored in tight containers. You can serve these on the day of the wedding. Just cut rolls and use a small ice cream scoop to fill the little sandwitches. Its best to assemble to order and keep the turkey mix cold until they are ready to be eaten.
Notes: Most ingredients can be purchased in quantity at a warehouse store. Check your local baker for Dolly Rolls. They may be available at a warehouse store as well.
You can also find a breakfast and lunch plan in Diane's book.
If a hot meal is required, I'd do pasta-primavera with only vegies for those so inclined, and add chicken or turkey for the carnivores. A simple salad with prewashed, bagged mixed greens, and a few season vegies, rolls or bread. beverages, cake, whatelse is needed? Pre-dinner muchies could be nuts, wrapped candies-kisses strewn on tables are fun, pretzels, breadsticks and cheese chunks...
We did my daughters wedding of 250 people with the feature dish being chicken marsala. It is elegant, inexpensve, and surprisingly easy to prepare...it was a big hit! Other friends and church group members brought pre-planned pot dishes so there were plenty of veggies to go around.
I did my sons wedding for under $400.00 total food cost. (75 guests) I did two large turkeys sliced and plated, gravy, stuffing (baked seperately) cranberry compote, tossed green salad, cut veggies and dip, chips and salsa, green bean casserole, Sliced hero bread and cold cuts, crackers, sliced cheeses, pickles, olives, potato salad, cole slaw, punch, Sangria (with fruit slices) and a champaigne toast.
the only things that had to be served warm were the gravy and stuffing (Chaffing dishes)
my vegan guests had plenty to choose from. There are some wonderful sites that can help you with how much you need.
Your grocery deli counter can be very helpful. they will assist you in knowing how much total coldcuts and cheeses will be appropriate. Just tell them your buget, and your headcount. Best of luck.
If I can be of help, please Email: Doggypaddler@aol.com
I often use recipes from allrecipes.com. You can choose what types of food you want to cook with (chicken, veggie, ect) and this site allows you to scale the recipes to suit how many people you need to serve. This may be helpful if trying to cook for 100 or more!
Good Luck
HI. I recently got married myself (Feb. 04). While I did not have a large reception, we did have to deal with variety (meat and non-meat eaters).
I suggest, if the reception is going to be at least an hour and a half before lunch, or an hour and a half after, serve a chicken salad ball with wheat crackers, a few veggies trays and a few fruit trays. Ranch dip is great with the veggies, and you can make a wonderful dip for the fruit by mixing cream cheese and powdered sugar to taste. It is a whole lot cheaper to fix these yourself rather than buying premade trays. You can get very nice glass "crystal-look" trays at the dollar store. (IDEA: if you get these $1 glass platters, you can use them as gifts for your reception workers.)
If you need any ideas, feel free to email me at clarkracing72@yahoo.com I would gladdy email you pictures or anything you need. My mother is a caterer and I have helped her on way too many occassions, so I will be glad to give you ideas, and I promise, if I can do it, anybody can.
KC
I would like to give a luncheon for 35-40 people. I want to plan a build your own salad, baked potatoe, and soup bar. How do I figure out how much to lettuce, for example, to purchase per person?
I catered a wedding for an acquaintence and set my price at $250.00. Here's what I served: 200 Ham Biscuits, 96 mini croissants with Tuna salad and chicken salad,2 LARGE fruit trays with extra refill 2 LARGE Vegetable trays with refill ranch dip,dill dip ,fruit dip and pineapple fruit dip,chocolte fondue and a few added things like mexican dip and tortillas, 2 crockpots of bbq meatballs and lg batch of sausage balls. Enough to fill an 8 foot table twice. Had to comparison shop for best prices and do all my cooking, cutting and make from scratch rather than buy ready made but I stayed within my budget. She was so pleased she paid me an extra $250. MY POINT: Receptions don't HAVE to cost a fortune if you watch your Ps and Qs.
What should I do. I hate being in the spotlight my wedding and reception is going to be 100-200 and I am worried what everyone will think. I know I shouldn't but it's EASIER SAID THAN DONE, you know. I feel like I'm having some sort of nervous breakdown. HELP am I alone? Not to mention all the stress of financial and other worries that go along with planning a wedding.
Ok, my situation is a little odd. My fiance and I are marrying young and we are having a smaller wedding. I really need some help because we are inviting 100 people, and our food budget is only $200.... Please, does anyone have any tips on how to make this possible?
How many pounds of chicken halves, potatoes for potato salad, and pinto beans?
We have a special occasion, my husband is turning 65. Since I am now disabled and no one in the family has volunteered to help (but are coming) and everyone wants it to be a surprise, of course, what do I feed these family members and still make the birthday special on a low-cost budget?
My husband does not eat beans!I would go with 10 big bags of chips and dip stretched by adding extra sour cream or more diced tomatoes, bag of ice and homemade ice tea, coffee and bottled water... along with a very well decorated cake if you or others have time for anything more by all means tell them thank you :P
Every week we host about 20 people for a meal. I'm running out of wheat-free ideas. We have done baked potatoes, salad, beans, hot dogs, and burgers. I prepare the main dish and assign others to bring side dishes. Any really cheap ideas on what else to do? I'd like to not use the oven because it heats up the house and we are in the Houston area so it's still around 100 degrees pretty regularly here.
By Barbara L.
I'm having a large get together in a few months (and by large I mean it could be up to 200 or so people) and I need some help. I'm trying to save money by making the food myself and not hiring a cater. Any ideas? or would it be best if I just found a good cater?
By Katlin Y
I'm cooking for my church's soup kitchen once a month and need a recipe for cheesy ham and potatoes for 60-70 people please. I don't want to have to convert a normal recipe that serves 4 people only.
Thanks.
I am having a wedding in the south for 100 people. I am on a budget and have no caterer. How do I feed 100 people for my wedding?
By Jessica T.
I am planning a graduation party for approx. 100 guests. What is the easiest and most inexpensive way to prepare the pulled chicken?
By Mindi
I have to feed a group of 15 for a weekend. Does anyone have any recipes for nutritious, inexpensive, easy to prepare meals?
By susan from WY
I am having a surprise birthday party for my dad at 2-4 in the afternoon about 2 hours from my home. So I need food that is cheap, easy to transport, and won't spoil in the summer. I also don't have a great deal of time to prepare. I know, that's a lot of caveats!
I will get a cake from Costco, nuts, and mints.
What are the easiest ideas for punch, other snack foods? I am thinking I'll use balloons to decorate, but they are hard to transport. Does anyone have other ideas for decorations in a church basement?
Dress is casual.
Thanks so much!
I am looking for recipes to feed 40-50 hungry football players before game night. It needs to be cheap and filling!
By Marlene
How many lbs. of cubed meat would I need to feed 70 people?
I need a recipe for a crock pot or baked dish for breakfast. It needs to be not too hard and enough for 40 people. Thank you.
